Terms of Service

Effective November 13, 2026

1. Agreement to these terms

These Terms of Service ("Terms") are a contract between you and BidsReady ("we," "us"). They cover your use of BidsReady at bidsready.com and any related services (the "Service").

By creating an account, checking the box that says you agree, or using the Service, you agree to these Terms. If you use the Service for a business, you confirm that you have authority to bind that business, and "you" means that business.

If you do not agree, do not use the Service.

2. What the Service does

The Service helps contractors prepare bids for public work. It does three things:

• It collects and displays bid listings from public sources and matches them to the trades and areas you choose.
• It fills in bid forms using the company information, signature and bid details that you provide.
• It generates standard forms, such as a cover letter, a qualification statement, a reference sheet and a non-collusion affidavit.

3. What the Service does not do

We are not a law firm and we do not give legal advice. Using the Service does not create an attorney-client relationship. The forms and wording the Service produces are general templates. They are not tailored legal documents and may not meet the requirements of a particular agency or bid.

The Service does not decide whether you are eligible or qualified for a bid, does not set or check your prices, does not submit bids for you, and does not guarantee that any bid will be accepted or any contract awarded.

If you need legal advice about a bid, a contract or a sworn statement, talk to a licensed attorney.

4. Your account

You must be at least 18 years old to use the Service. If we offer accounts, you agree to give accurate information and to keep your password confidential, and you are responsible for activity on your account.

5. Your responsibility for your bids

You are responsible for every document you sign or submit. Before you sign or submit anything prepared with the Service, you agree to:

• read every page and correct anything that is wrong or incomplete;
• confirm that every statement, certification and affidavit is true, because you are the one making it;
• check the bid requirements, addenda, deadlines and submission instructions with the agency that issued the bid;
• enter and check your own prices and totals; and
• submit the bid yourself, on time, in the way the agency requires.

The Service fills in blanks based on what it detects on a form. It can miss a blank, misread a label, or put information in the wrong place. A checklist or flag in the Service is an aid, not a guarantee that a package is complete or correct.

6. Bid listings

Bid listings come from public websites and databases that we do not control. A listing may be incomplete, out of date or wrong, and we may not find every bid that is open. The documents and notices published by the agency always control. Confirm dates, scope and requirements with the agency before you rely on a listing.

7. Signatures and notarization

When you save a signature and tell the Service to apply it, you authorize us to place that signature image on the documents and in the places you select. You are responsible for making sure the person whose signature is used has authorized it and has authority to sign for your business.

A document that must be notarized has to be signed in front of the notary. The Service does not pre-sign those pages by default. Do not apply a signature to a notarized document before your notary session unless your notary tells you to.

Notary services are performed by independent, commissioned notaries public, not by us. A notary verifies identity and witnesses a signature. A notary does not review, approve or vouch for the content of your document.

Some agencies do not accept remote online notarization or electronic signatures. It is your responsibility to check what the agency accepts.

8. Plans, billing and automatic renewal

BidsReady is free to use during launch. When paid plans open, the plans and prices will be shown on our pricing page and at checkout. You will not be charged unless you choose a paid plan and enter payment details. Prices do not include taxes, which we add where required.

SUBSCRIPTIONS RENEW AUTOMATICALLY. If you buy a monthly or annual plan, we charge your payment method at the start of each billing period, at the price shown when you signed up, until you cancel.

You can cancel at any time in your account settings, online, without calling or emailing us. Cancellation takes effect at the end of the billing period you have already paid for, and you keep access until then.

If we change the price of your plan, we will tell you by email at least 30 days before the new price applies. If you do not want to continue, cancel before the change takes effect.

Payments are processed by our payment processor, Stripe. We do not store your full card number.

9. Refunds

Pay-per-bid purchases are non-refundable once the filled package has been generated. Subscription fees already paid are not refunded when you cancel, except where the law requires. If the Service fails to work as described, contact us within 14 days and we will fix the problem or refund the affected charge.

10. Your information

You keep ownership of the information and documents you put into the Service.

During launch, the company profile, signature and bid documents you enter are stored and processed in your own browser, on your device. We do not receive them. If we add accounts that store this information on our systems, we will update these Terms and the Privacy Policy first.

Our Privacy Policy at bidsready.com/privacy explains this in more detail. It is part of these Terms.

11. Acceptable use

You agree not to:

• use the Service to make a false statement, to collude with another bidder, to rig a bid, or to break any law;
• use a signature or company information that you are not authorized to use;
• copy, resell or republish the bid listings or the Service, or collect data from it by automated means;
• try to break, overload or get around the security of the Service; or
• reverse engineer the Service, except where the law allows it.

12. Our property

We own the Service, including its software, design and form templates. We give you a limited, non-exclusive, non-transferable right to use the Service for your own business while your account is in good standing. You may keep and use the documents you produce with the Service.

13. Other websites and services

The Service links to and relies on services we do not control, including government bid portals, payment processors and notary platforms. Their terms apply to your use of them. We are not responsible for their content, availability or actions.

14. Disclaimer of warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE." TO THE FULLEST EXTENT THE LAW ALLOWS, WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED OR ERROR-FREE, THAT BID LISTINGS WILL BE COMPLETE OR ACCURATE, THAT FORMS WILL BE FILLED CORRECTLY, OR THAT ANY BID WILL BE ACCEPTED OR ANY CONTRACT AWARDED.

15. Limit of liability

TO THE FULLEST EXTENT THE LAW ALLOWS, WE ARE NOT LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST CONTRACTS, REJECTED OR DISQUALIFIED BIDS, MISSED DEADLINES OR LOST BUSINESS OPPORTUNITIES, EVEN IF WE WERE TOLD THEY WERE POSSIBLE.

OUR TOTAL LIABILITY FOR ALL CLAIMS RELATING TO THE SERVICE IS LIMITED TO THE GREATER OF (A) THE AMOUNT YOU PAID US IN THE 12 MONTHS BEFORE THE CLAIM AROSE OR (B) $100.

Some states do not allow some of these limits, so parts of this section may not apply to you.

16. Indemnification

You agree to defend and reimburse us for claims, losses and costs, including reasonable attorneys' fees, that arise from the bids and documents you submit, from information you provide, from your violation of these Terms, or from your violation of any law.

17. Suspension and ending your account

You may close your account at any time. We may suspend or close your account if you break these Terms, do not pay, or use the Service in a way that puts us or others at risk. Where we reasonably can, we will give you notice and a chance to download your documents first. Sections that by their nature should continue, including sections 5, 14, 15, 16 and 19, continue after your account ends.

18. Changes to these Terms

We may update these Terms. If a change is material, we will tell you by email or in the Service at least 30 days before it takes effect. If you keep using the Service after that date, you accept the updated Terms. If you do not agree, cancel before the change takes effect.

19. Governing law and disputes

Pennsylvania law governs these Terms, without regard to its conflict-of-law rules.

Before filing a claim, each side agrees to send the other a written description of the dispute and to try in good faith to resolve it for 30 days.

Any lawsuit must be brought in the state or federal courts serving Bucks County, Pennsylvania, and both sides consent to those courts.

20. General

These Terms and the Privacy Policy are the whole agreement between you and us about the Service. If a court finds part of these Terms unenforceable, the rest stays in effect. If we do not enforce a term, we have not waived it. You may not transfer your rights under these Terms without our consent. We may transfer ours as part of a merger or sale of the business.

You agree that we may send you notices and records electronically, by email or in the Service.

Questions: BidsReady, support@bidsready.com.